Administration Leader

Company: Rallybio, LLC
Functional Role:Administration Leader
Proposed Start Date: June 2021
Location: New Haven, CT
Manager: Head of Business Development

Rallybio is a privately held development-stage biotechnology company incorporated in January 2018. The Company has raised more than $180 million in financing with the ambition to transform the lives of patients with devastating diseases and has a pipeline of assets in development.

Rallybio is seeking an individual to take responsibility for a wide range of administrative functions, in particular those associated with external facing interactions, to include, but not limited to:

  • Business Development Diligence Projects
    • Financing Projects
    • Board Meetings and Interactions
    • Human Resources

Due to the external nature of these interactions, flawless execution will be paramount.

RESPONSIBILITIES

  • Setup multi-party meetings between large internal teams and individual or groups of external stakeholders. This could include, but is not limited to:
    • Key Opinion Leaders (KOLs)
    • Investors and shareholders
    • The Board of Directors and its Committees
  • Work with Head of Business Development and her team to establish plans to execute Due Diligence programs to include:
    • Diligence team meetings
    • Interactions with external parties such as KOLs
    • Establishing timelines to achieve goals
    • Manage documents involved in the Due Diligence process such as CDAs, statements of work and consultancy arrangements, term sheets, key references and other materials
    • Working with the Diligence leader to collect and collate diligence reports
  • Work with Head of Corporate Development to execute Financing projects, including:
    • Organizing meetings with investors, shareholders and Rallybio teams
    • Establishing project timelines
    • Managing project documents
    • Providing administrative support to manage data rooms
  • Work with the Corporate Secretary to support interactions with the Board and its Committees to include:
    • Scheduling Board and Committee meetings
    • Managing materials required for meetings in a timely manner
    • Ensuring technical support for Board and Committee meetings is established (e.g., Teams set up, meeting rooms booked and made ready for the meetings)
    • Providing logistic support, such as transportation, travel guidance, food and beverage
    • Availability during meetings to ensure flawless execution and manage unforeseen administrative issues
  • Support the Human Resources activities, including:
    • Coordination with recruiting candidates
    • Preparation of job offer letters
    • Coordination of candidate pre-employment and day 1 on-boarding activities
    • Coordination of candidate benefit paperwork and processing with external benefit providers
    • Processing employment benefit changes within the ADP RUN payroll processing tool
  • Support Informatics lead (TBD) to establish and manage a Rallybio document management and repository system
  • Work with Head of Project Management to provide project administrative support as needed

SKILLS, EXPERIENCE AND QUALIFICATIONS

  • 7+ years of experience as an executive assistant or office manager
  • Highly proficient in planning and organization
  • Highly proficient in Microsoft Office programs, including PowerPoint
  • Working knowledge of Microsoft Project
  • Strong process management skills and the ability to work efficiently and effectively
  • Capability to work independently without oversight
  • Possess an attention to detail
  • Effective communicator with the business acumen to communicate with a highly technical employee base
  • High school diploma or equivalent; college degree preferred

Qualified candidates should submit their resume to HR@rallybio.com. This role is open for direct candidate submission. Resumes from recruiters will not be accepted at this time. Rallybio does not accept unsolicited headhunter and agency resumes. Rallybio will not pay any third-party agency or company that does not have a signed agreement with Rallybio.

Rallybio is proud to be an Equal Employment Opportunity and Affirmative Action employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs.  We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.